Opportunities

Office Manager

 

Company & Role Overview:

Ocean Media Group is a dynamic and progressive organisation, creating services that help our customers succeed and in turn drive our growth. We hold the number one live events and digital brands in all the markets we serve and are on an ambitious and exciting growth trajectory. Our innovative approach, delivered expertly through our market-leading brands, creates highly engaged and loyal audiences.

 

The Office Manager is responsible for the efficient functioning of the Office through a range of administrative, financial and managerial tasks. With the main focus to oversee the smooth running of the office on a day-to-day basis, this role involves a large amount of prioritisation and organisation to ensure deadlines are met and the office environment remains both safe and welcoming. As the face of the Company and the first point of contact for staff with queries, both big and small, this role requires absolute professionalism alongside a warm and approachable personality.

 

Job Description:

 

Office Manager Duties

  • First point of contact for all visitors
  • Booking accommodation, flights, taxis and couriers
  • Liaising with the Building Management for maintenance of the office arranging any/all necessary repairs
  • Using a range of office software, including email, spreadsheets and databases, to ensure the efficient running of the office
  • Recording office expenditure and managing the budget
  • Carrying out DSE work station assessments
  • Monitoring the enquiries and admin inbox
  • Managing Call Logger – CMS system for sales teams
  • Arranging testing for electrical equipment and safety devices
  • Managing the meeting room bookings
  • Raising purchase orders through the finance system
  • Managing contracts and price negotiations with office vendors and service providers
  • Partner with HR to update and maintain office policies as necessary
  • Post distribution
  • Purchasing office supplies and equipment and maintaining proper stock levels
  • Responsible for the facilities day-to-day operations (such as distributing building access keys)
  • Ensuring the office environment and procedures meet health and safety regulation standards.
  • Fire warden duties
  • Management of car parking facilities
  • Office email communications/updates
  • Brand custodian; ensuring all staff are using correct branding when signing off emails, using documentation etc
  • Collating board packs and documentation for operation board meetings
  • Taking minutes and typing these up to format and send out to the operational board

 

 

PA & Administration Duties

  • Administrative assistance to CEO
  • Administrative assistance to CFO and Managing Director
  • Submitting & processing expenses for CEO and Managing Director

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